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Information Technology Assignment Question
Answer the following questions about IT Governance and your workplace and project.
Question 1
Does your host company have in place a formal IT Governance framework? Some clues as to its existence might be that there is a Corporate Governance or IT Governance policy document; the corporate intranet might contain references to governance. Structures may exist, at higher levels that are the decision making bodies and which control activities in the company for all levels through delegated authority. Describe your findings and compare them with those of at least 2 other classmates.
Question 2
Describe a situation in your internship, or previous work, where you have taken account of an Australian Standard in fulfilling your ICT task, and why. If you have not already experienced such situation, describe a situation in your internship where you will need to take account of an Australian standard in fulfilling your ICT task, and why. Be specific.
Question 3
Describe a situation in your internship, or previous work, where you have taken account of compliance (legislation) in fulfilling your ICT task, and why. If you have not already experienced such situation, describe a situation win your internship where you will need to take account of Australian legislation in fulfilling your ICT task, and why.
Information Technology Assignment Solution on IT Governance Assignment
Answer 1:
Yes, my organization has a robust IT Governance framework. There are several manifestations of IT Governance at my workplace, as described below.
•My organization has its own IT principle, laying down the business role of IT in the firm, and the purpose for which it will be used. The same can be found in the company policy documents
•The policy documents also speak about the desired level of IT architecture that the company wishes, in terms of organizing logic for data applications, relationships, technical choices, and standardization and integration requirements (Sharma, Stone, & Ekinci, 2009).
•The documents also speak about the IT infrastructure which the company wishes to maintain, in order to support the company’s IT capabilities
•The company has assigned a proper accountability framework where the Chief Information officer takes important decisions on the IT architecture, infrastructure and application needs…
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Answer 2:
As a part of my responsibility as an ICT intern, I am required to install software and hardware for my company. During the execution of my duty, I came across a situation where I was supposed to install a new software to act as an authentication system for various project documents on the company’s server. The software runs in the background and allows access to the documents only after authentication is complete. This was in accordance with the AS8015 framework (Cruz, 2003), which provides a context to manage other management methodologies, especially ISO 27000 with respect to security management. The software was intended to serve the below functions pertaining to security management.
•Enforce confidentiality, by ensuring the information is available only to the intended users, who are authorized to view it, and preventing any act of intrusion at the first level of authentication itself.
•Enforce integrity, by keeping track of all logins and logouts associated with the company documents. The software intends to make sure that all changes to the documents are tracked, and reported and thus the integrity of information is facilitated (Cruz, 2003).
•Enforce the availability of information at the right time, and to the right users…
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Answer 3:
As a part of my job responsibility as an intern, I am required to regularly optimize the performance of the record keeping database of the firm. This responsibility is to ensure that all forms of records are maintained with the highest level of accuracy, within the firm. This is in compliance with the ‘Public Records Act of 2002’ (qld.gov.au, 2013). The purpose of managing the database is to ensure that the following functions are met, in relation to complying with the ‘Public Records Act 2002’.
•Records are identified and retained in an accessible format for easy reporting, with prevention of the integrity of the information.
•All the business activities including, community activities, government activities, and other organizational activities are tracked and maintained as per the guidelines stated in ‘Public Records Act 2002’, for the required period of time (prov.vic.gov.au, 2012)…
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•A system is created to identify and destroy those records which are leading to unnecessary resource usage and expenses, and to safeguard those records which are relevant and important information assets of the firm.
•A streamlining is done so that retention and disposal of records can be easily executed in order to facilitate the compliance of Information Standard 31 (prov.vic.gov.au, 2012).
(Some parts of the solution has been blurred due to privacy protection policy)
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